How to Unsend an Email in Outlook – recall an email in outlook | How to recall a message
Table of Contents
You have some advantages over standard Outlook account users if your company uses Microsoft Outlook on the collaborative communications server, Microsoft Exchange Server, such as the ability to search multiple mailboxes, increased security features, and the ability to recall or even replace an email message if your company uses Microsoft Outlook on the collaborative communications server, Microsoft Exchange Server.
You can “unsend” emails with the latter, which is handy if you forget to include important information, make a mistake in a message, or accidentally hit the dreaded “Reply All” button on a private email. You can also substitute a modified version for the recalled message.
Perhaps you sent a derogatory email to someone on the spur of the moment. Or perhaps you sent a work email but neglected to attach a document that your coworkers require.
If you’re using Outlook, there’s a way to get it back.
This is because Microsoft’s email client has a built-in solution for such situations: Recalling emails is a feature. An email recall can prevent a recipient from seeing an incomplete, angry, or otherwise inappropriate email you sent. If you want to recall an email in Outlook, follow the steps listed below. Scroll past the recall instructions to see how to delay your emails in Outlook (to avoid accidentally sending out such emails in the future).
How to recall an email in outlook
Step 1: Go to your Sent Items folder and find the email you want to recall — it should be near the top of the list. Before proceeding to the next step, you must first double-click this email to fully open it.
Step 2: On the toolbar, click the Message tab to activate it. Then, in the Move section, click the More Move Actions button, which is depicted below with a letter and an envelope.
Step 3: From the drop-down list, choose Recall This Message.
Step 4: If your ribbon interface is the simplified version, complete the following steps: Choose the Message tab, then the three-dots icon, Actions, and Recall This Message.
Step 5: Your screen displays a pop-up window. You can delete unread copies of this message or delete unread copies and replace them with a new message. There’s also an option to have Outlook notify you whether the process succeeds or fails. To continue, select your option(s) and click the OK button. Congratulations on deleting the message! Continue on if you want to replace it.
Step 6: If you want to choose to create a replacement, Outlook will take you to a new screen where you can edit the message. Outlook remembers your previous message and displays a notification as you compose your new email (if you selected that option). When you’re finished editing your message, simply click the Send button.
Why is it that email recall isn’t always successful?
While recalling an email may appear to be straightforward, it is not always the case. With today’s internet speeds (unless you live in a dead zone), that erroneous email is almost certainly already in someone’s inbox, posing a number of problems. Your attempts to recall an email will be hampered by a number of factors.
Is it possible to recall an email after an hour?
After an hour, you can always recall an email. If the recipient has not yet opened the email, recalling it will work. However, it is best to act quickly, as the recall will be rendered useless once the email has been opened.
You won’t be able to recall an email that has already been opened by a recipient. The second recall message can still be received and read, but the original will remain in the recipient’s Outlook inbox. One reason to act quickly is because of this.
Or try using this method to recall outlook email
1. Open Outlook and go to the Navigation Pane and select the “Sent Items” folder. To recall a message, double-click it.
2. In the email message window, click the “Message” tab.
3. In the Move group, click the “Actions” drop-down arrow and select “Recall This Message.” “Delete Unread Copies of This Message” should be selected.
4. Click “OK” if you want a notification if your recall attempt succeeds or fails for each recipient.
How to replace email on outlook
1. In the Navigation Pane of Outlook, go to the “Sent Items” folder. To open a message, double-click it.
2. In the email message window, navigate to the “Message” tab.
3. In the Move group, select “Recall This Message” from the “Actions” drop-down arrow. Choose “Delete This Message’s Unread Copies.”
4. Click “OK” if you want to be notified if your recall attempt succeeds or fails for each recipient.
ALSO, READ MORE POSTS ON:
